Privacy Policy

1. Introduction

BACKPACK TALENT, L.L.C. is a talent booking office based at 1403 E Lantern Ln, Draper - 84020-5610, United States (US). The office books performers, athletes and creators for brands, shoots and events nationwide. This Privacy Policy explains what personal information the company collects through the website at backpacktalent.surf, through email and telephone conversations, and through the ordinary operation of a casting and booking desk.

This policy was prepared by the developer Backpack Talent and applies to every visitor, client, performer and partner who interacts with the office. The company treats privacy as part of the booking craft. A casting file contains real names, real schedules and real contact details, and the office handles that material with the same care it applies to a signed contract.

By using this website or by sending a brief to the office, you acknowledge that you have read this Privacy Policy. If you do not agree with the practices described here, please do not use the website and instead contact the office directly so that an alternative arrangement can be discussed.

The company may update this policy from time to time to reflect changes in law, technology or the way the office works. The effective date at the top of the page shows when the current version took effect. Continued use of the website after an update means you accept the revised policy.

2. Information We Collect

The office collects information that is needed to answer a brief, run a casting, sign a contract and deliver talent to a production. The categories below describe that material in plain terms.

Information you give directly

• Identity details such as name, professional name, pronouns and photographs.
• Contact details such as email address, telephone number and mailing address.
• Booking details such as availability, rates, travel preferences and rider needs.
• Professional details such as sport, discipline, credits, representation and public profile links.
• Content you send through the contact form, by email or during a telephone conversation.
• Payment and invoicing details needed to settle a booking.

Information collected automatically

• Device type, browser type and operating system.
• Internet protocol address and approximate region derived from it.
• Pages viewed, referring pages and the time a visit began and ended.
• Interaction data such as links clicked, forms started and content downloaded.

Information from other sources

• Public profiles, press coverage and casting directories that relate to a performer.
• References and confirmations supplied by a client, an agency or a production partner.
• Availability information provided by a manager, a publicist or a team representative.

The office does not seek sensitive categories such as health data, precise location tracking or government identification numbers unless a booking genuinely requires them, for example when a production must satisfy a work authorization or insurance rule.

3. How We Collect Information

Most information arrives because a person chooses to send it. A client fills in the contact form with a brief. A performer replies to an email with a headshot and a calendar. A producer calls the desk and reads out a date range. Each of those acts places information into a booking file that the office maintains for the duration of the work and for the record keeping period described later in this policy.

A smaller amount of information is gathered automatically when a browser loads the website. That material includes technical data such as the browser identity, the pages requested and the approximate region from which a request came. The office uses that material to keep the site fast and reliable, and to understand which pages actually help visitors.

Information may also arrive from partners. A manager might confirm an athlete availability window. A venue might share a call sheet that names the performers on site. A publicity team might pass along interview requests. The office treats all of that material under the same standard, regardless of the route it traveled to reach the desk.

4. How We Use Information

Information is used to perform the booking work and to keep the office running. The list below sets out the main purposes.

• To answer a brief, prepare a shortlist and send a casting quote.
• To confirm availability, negotiate terms and prepare a deal memo or contract.
• To coordinate travel, call times, riders and media day logistics.
• To invoice and settle fees, expenses and reimbursements.
• To maintain accurate casting and booking records for future reference.
• To communicate about a live booking, a change of schedule or a wrap.
• To improve the website, the booking process and the quality of the shortlist.
• To detect, prevent and address fraud, misuse or a security incident.
• To comply with legal, tax, insurance and accounting obligations.
• To send updates and open call announcements where a person has agreed to receive them.

The office does not use personal information to make automated decisions that produce a legal effect, and it does not sell personal information to data brokers or advertising networks.

5. Legal Bases for Processing

Where a legal framework requires a stated basis for processing, the office relies on one or more of the following grounds.

Performance of a contract

Processing is necessary to prepare a booking, sign an agreement, deliver talent and settle an invoice. Without this material the office could not carry out the work a client or performer has asked for.

Legitimate interests

Processing supports the ordinary operation of a booking office, including answering enquiries, maintaining records, improving services and protecting against fraud. The office balances those interests against the rights of the individual.

Consent

Where a person has agreed to receive marketing updates or open call notices, processing rests on that consent. Consent can be withdrawn at any time by contacting the desk.

Legal obligation

Some records must be kept to satisfy tax, accounting, insurance and other legal duties. Processing that material is necessary to meet those obligations.

6. Cookies and Similar Technologies

The website uses a small number of cookies and similar technologies to keep a visit working properly. A cookie is a small file that a site asks a browser to store so that the site can recognize the browser on a later request. Similar technologies include local storage and simple browser identifiers.

The office uses essential cookies for basic functions such as remembering that a mobile menu is open or preserving a form entry while a page is being read. It may use a small amount of analytical measurement to understand which pages are visited and how long a visit lasts. That measurement is reviewed in aggregate and is not used to build an advertising profile.

A visitor can control cookies through browser settings. Blocking essential cookies may cause parts of the site to behave incorrectly, but plain reading of the pages remains available. The office does not use cookies to track a person across unrelated websites, and it does not allow third party advertising cookies on this site.

7. How We Share Information

The office shares information only where the work requires it or where the law requires it. Sharing happens in the following circumstances.

• With a client, when a shortlist, a quote or a booking confirmation is prepared for that client.
• With a performer or the representation of a performer, when a call, a contract or a schedule is issued.
• With a production, a venue or an event team, when logistics such as call times and access are arranged.
• With a travel or accommodation provider, when transport or lodging must be booked for a booking.
• With professional advisers such as accountants and lawyers, where their input is required.
• With authorities, where a valid legal request or a safety obligation demands a response.
• With a successor entity, if the business is ever reorganized, sold or merged, subject to this policy.

The office does not sell personal information. When information is shared, it is limited to what the recipient genuinely needs, and the office asks partners to protect it. A client who receives a shortlist is given contact material only after the performer has agreed that it may be passed along.

8. Service Providers

Like most small businesses, the office relies on outside providers to keep the lights on. Those providers may process personal information on behalf of BACKPACK TALENT, L.L.C. and are selected with care.

• Email and calendar platforms that carry booking correspondence and scheduling.
• Web hosting and content delivery providers that serve this website.
• Document and storage services that hold contracts, riders and casting files.
• Accounting and payment providers that handle invoices and settlements.
• Communication tools that connect the desk with clients and talent by telephone or video.

Each provider is expected to process information only for the purpose the office has set, to apply reasonable security measures, and to return or delete the material when the relationship ends. Where a provider operates in another country, the transfer is handled under the international transfer rules described later in this policy.

9. Talent Profiles and Casting Records

A casting record is different from an ordinary marketing list. It holds a performer name, contact details, photographs, credits, availability and the outcome of past submissions. The office keeps those records so that a future brief can be matched to the right face quickly, and so that a performer is not asked to resubmit the same material for every call.

Performer material is treated as professional information rather than public content. Photographs and show reels are stored for casting purposes and are not published by the office without permission. A performer may request a copy of the material held in a casting file, may correct inaccuracies, and may ask for the file to be removed when the performer no longer wishes to be considered for work. Some material may be retained longer where it is attached to a signed contract or an active dispute.

A client who receives a performer headshot is granted a limited use for the evaluation of a specific brief. That material may not be republished, resold or used for any other purpose without a separate written agreement with the performer and with the office.

10. Marketing Communications

The office occasionally sends notices about an open call window, a new service or an industry update. Those messages are sent only to people who have asked for them, either through a direct request or through a clear opt in. Every marketing message includes a simple way to stop receiving future messages.

Booking correspondence is different from marketing. Emails and telephone calls that concern a live brief, a shortlist, a contract or a shoot day are part of the service a person has requested and are not treated as promotional content. Withdrawing marketing consent does not affect those operational messages.

The office does not buy email lists and does not add a person to a mailing list merely because that person sent a one time enquiry. Consent is recorded so that the desk can honor a change of mind without delay.

11. Data Retention

The office keeps personal information only as long as it is useful or as long as the law requires. Casing and booking files are typically retained for the duration of the working relationship and for a reasonable period afterward so that repeat work can be handled smoothly.

• Enquiries that do not lead to a booking are usually cleared within a modest period.
• Active booking files are kept through the shoot and the settlement of the invoice.
• Contract, tax and accounting records are kept for the period required by applicable law.
• Casting material is kept while a performer wishes to remain on the roster.
• Website technical logs are kept for a short, rolling window and then discarded.

When a retention period ends, the material is deleted or rendered anonymous so that it can no longer be linked to a person. Where deletion is not possible, for example in an encrypted backup that will age out on its own, the material is isolated from ordinary use until it can be removed.

12. Data Security

The office protects personal information with administrative, technical and physical safeguards that suit the size and nature of a booking desk. Measures include access controls that limit a file to the booking lead who owns it, encrypted connections for the website and email, secure storage for contracts and riders, and routine reviews of who can reach which material.

No method of transmission or storage is perfectly secure, and the office cannot promise absolute protection. If a security incident affects personal information, the office will act quickly to contain it, will notify affected people and regulators where the law requires, and will review what went wrong so that the same route is closed in future.

People who contact the desk can help by sending only the material that a booking actually needs. A brief does not require a social security number, a passport scan or a banking password, and the office will never ask for those items through an unsolicited email.

13. International Data Transfers

The office is based in the United States, and much of the information it handles is processed there. A booking may nevertheless involve a client, a performer or a provider in another country, which means information can cross a border as part of the work.

Where information moves from a jurisdiction with strict transfer rules to one with different rules, the office relies on recognized safeguards such as standard contractual clauses, provider commitments and, where appropriate, the explicit consent of the individual. The office limits a cross border transfer to the material a specific booking needs and asks recipients to apply protections comparable to those described in this policy.

A person who wishes to know where a particular item is processed may contact the desk and the booking lead will explain the route and the safeguards that apply to it.

14. Your Privacy Rights

Depending on where a person lives, the law may grant specific rights over personal information. The office honors the following rights for everyone who asks, wherever a request is reasonable.

• The right to know whether the office holds personal information about you.
• The right to request a copy of that information.
• The right to correct information that is inaccurate or incomplete.
• The right to request deletion of information that is no longer needed.
• The right to object to or restrict certain processing.
• The right to withdraw consent where consent is the basis for processing.
• The right to receive information in a portable format where that is feasible.
• The right to lodge a complaint with a supervisory authority.

To exercise a right, contact the desk by email or telephone using the details in the final section of this policy. The office may ask for enough information to confirm identity before acting, and it will respond within the period the applicable law allows. A request will not be refused because a person chooses to exercise a right.

15. California Privacy Notice

Residents of California have additional rights under state privacy law. This section summarizes those rights in plain language and explains how the office applies them.

The office collects the categories of information described in Section 2, including identifiers, commercial information and internet activity. That information is used for the business purposes described in Section 4 and is shared only as described in Section 7. The office does not sell personal information and does not share it for cross context behavioral advertising.

A California resident may request to know the categories and specific pieces of information collected, may request deletion, may request correction, and may ask about the categories of recipients. The office will not discriminate against a person for exercising a privacy right. An authorized agent may submit a request on behalf of a resident where the agent provides written permission and the office can verify identity as the law requires.

16. Privacy for Children

This website and the booking services behind it are intended for professional use by adults. The office does not knowingly collect personal information from children under the age of thirteen, and it does not direct marketing toward that age group.

A casting sometimes involves a young performer, and in that situation all communication is handled with a parent, a guardian or a responsible representative. The office asks for consent from that adult before holding any material about a minor, and it keeps the material to the minimum a booking requires. If the office learns that information about a child has been collected without the appropriate consent, the material will be deleted as quickly as possible.

A parent or guardian who believes that a child has provided information to this office may contact the desk and request removal. The booking lead will act on the request and confirm the outcome in writing.

17. Third Party Links

The website may link to profiles, reels, vendors and venues that the office does not control. When a visitor follows such a link, the destination applies its own privacy practices. This policy covers only the material that BACKPACK TALENT, L.L.C. handles directly.

The office encourages a visitor to read the privacy notice of any site that asks for personal information. A link from this website is not an endorsement of the destination privacy practices, and the office is not responsible for the content or the data handling of an external site. If a partner site appears to misuse information shared during a booking, a report to the desk will be taken seriously and reviewed with that partner.

18. Changes to This Policy

The office reviews this Privacy Policy from time to time. A material change will be reflected in a new effective date at the top of the page, and where the change is significant the office may also provide a notice by email or on the website.

An updated policy replaces the earlier version as soon as it is posted. A person who continues to use the website or to work with the office after an update is treated as having accepted the revised terms. A person who does not agree with a change may contact the desk to discuss the situation or to ask that certain information be removed.

Archived versions of this policy can be requested from the booking desk for reference.

19. Contact Information

Questions about this Privacy Policy, requests to exercise a privacy right, and reports of a suspected privacy problem are all welcome at the booking desk.

The office aims to answer a privacy question within a few business days and to resolve a formal request within the period required by applicable law. If a concern cannot be settled directly, a person may contact the relevant supervisory authority in the jurisdiction where that person lives.